Constitution and Privacy

The constitution of an incorporated association provides the structure for how the association operates. The Congo Community Association Inc adopts the NSW Fair Trading Model constitution, which covers the matters required by Schedule 1 of the Associations Incorporation Act 2009 (the Act). 

You can find a copy of the constitution on the NSW Fair Trading website. 

We take your privacy and safety seriously. 

The Congo Community Association Incorporated (the Association) voluntarily adopts the Australian Privacy Principles (APP) and follows federal and State-based privacy legislation. 

Model Constitution (the Constitution) as per Schedule 1 of the Associations Incorporation Act 2009 (the Act). 

Australian Privacy Principles (Privacy and Personal Information Protection Act 1998)  

Associations Incorporation Act 2009 

The Association is obligated to take reasonable steps to protect the personal information it holds from misuse, interference and loss and unauthorised access, modification or disclosure.

We collect personal information such as your name, address, phone number and email to maintain association records. All information collected by the Association is collected for lawful purposes and managed in accordance with relevant State and federal legislation. 

Personal information collected (i.e. your name, address, phone, email) is securely stored electronically and password-protected and accessible only by elected committee members for proper purposes. 

Association records are lodged with the Department of Fair Trading in accordance with the Incorporated Associations Act 2009.

We will not disclose your personal information to third parties for direct marketing purposes.

As part of your membership, you may receive emailed newsletters. You can opt-out of receiving this communication by notifying the Association Secretary and/or unsubscribing electronically.  

Records of the association which are lodged with the Department of Fair Trading, including the incorporation certificate and annual financial statements, can be accessed by members of the public by following an application process with the Dept of Fair Trading and upon payment of a fee. For further information, see https://www.fairtrading.nsw.gov.au/associations-and-co-operatives/associations/accessing-associations-public-records.

In the event of a suspected notifiable data breach of personal information, the Public Officer of the Association will notify affected individuals and the Office of the Australian Information Commissioner in accordance with our obligations under the Privacy and Personal Information Protection Act 1998 

A notifiable data breach is defined as:  

• there is unauthorised access to or unauthorised disclosure of personal information, or a loss of personal information, that an organisation or agency holds 
• this is likely to result in serious harm to one or more individuals, and 
• the organisation or agency hasn’t been able to prevent the likely risk of serious harm with remedial action